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Employment Opportunities at ACM

Under new ACM presidential leadership, the organization is in the midst of strategic planning to build on its success and create the next generation of programs. We're hiring for positions integral to daily operation of the ACM with opportunity to be involved in the development of new programs, partnerships, and initiatives.

The Associated Colleges of the Midwest is an equal employment opportunity employer. ACM does not discriminate in the operation of its educational programs, activities, or employment with regard to race, color, ethnicity, religion, sex, age, national origin (ancestry), disability, marital status, parental status, sexual orientation, gender identity or expression, veteran status, or any other basis prohibited by law.

ACM member colleges: Beloit College, Carleton College, Coe College, Colorado College, Cornell College, Grinnell College, Knox College, Lake Forest College, Lawrence University, Luther College, Macalester College, Monmouth College, Ripon College, and St. Olaf College.

ACM is a consortium of 14 private liberal arts colleges in five states. The member colleges launched ACM in 1958 with three main purposes to support the members through joint action:

  • To advance the interests and to contribute to the educational effectiveness of the member colleges of the organization;
  • To develop and assist the member colleges in improving the efficiency of their operations both administrative and cultural; and
  • To assist the member colleges in developing additional sources of revenue.

Through ACM, faculty, staff, and students at member colleges participate in collaborative programs and activities focused on academic excellence and professional development. ACM aims to strengthen its member colleges as leaders and exemplars in liberal arts education through significant, innovative, and sustainable collaborations.


Opportunities in the ACM office

  

Program Administrator

The Associated Colleges of the Midwest (ACM), a consortium of 14 liberal arts colleges, seeks a full-time Program Administrator, based in the downtown Chicago office.

The Program Administrator reports to the Vice President for Faculty Development and Grant Programs (50% FTE) and the Vice President for Strategic Initiatives and Programs (50% FTE) and works closely with other members of the ACM staff and community.

Primary Responsibilities 
The Program Administrator will provide administrative support to the Vice President for Faculty Development and Grant Programs and associated staff to ensure the timely and effective development and implementation of grant-funded faculty development projects that benefit faculty, students, and staff on the 14 member campuses. The Program Administrator will help coordinate the implementation of all phases of these projects and serve as a point of contact for campus colleagues who participate in them.

The general responsibilities associated with this role include:

  • Provide day-to-day administrative support to the Vice President for Faculty Development and Grant Programs, ensuring that he and related staff are prepared for and current on all program and grant-related tasks that require attention.
  • Support and/or lead the planning and execution of all logistics for grant-related meetings, workshops, and conferences; coordinate with partner hotels, restaurants, and other service providers to ensure a high level of hospitality to ACM guests; process and track participant reimbursements and vendor payments and monitor expenditures to operate within approved program budgets.
  • In coordination with ACM financial processes, track grant-related activities and spending from proposal stages thru a grant project’s final report.
  • Support consortial professional development projects or committees that involve colleagues from the 14 ACM campuses, including coordination of the calls and/or meetings for consortial groups and grant-related Steering and Selection Committees.
  • Assist in the preparation of reports on grant-funded projects as needed for reporting to staff, boards, and funders.
  • Serve as main point of contact and facilitator for a faculty development project portal designed to support grant-funded project implementation, management, tracking, and dissemination tasks.
  • Attend various grant-funded workshops and events in administrative role to manage and/or assist in coordinating the event operations.

The Program Administrator will also provide administrative support to the Vice President for Strategic Initiatives and Programs and associated staff to ensure the timely and effective development of new strategic initiatives and programs for faculty, students, and staff across the 14 member campuses. The Program Administrator will help conduct and coordinate detailed research, engagement, and proposal development to advance the ACM’s strategic plan. 

The general responsibilities associated with this role include:

  • Conduct detailed research to inform new program design and prospective strategic partnerships to catalyze new opportunities for faculty, students, and staff.
  • In coordination with associated staff, support the engagement of faculty, students, and staff in the development plans for new strategic initiatives and programs.
  • Assist in drafting of proposal narratives, progress reports, funding applications, and other documents for new strategic initiatives and programs.
  • Manage calendar of deadlines, submissions, reports, and communications with strategic partners to advance and implement new strategic initiatives and programs.
  • Assist in the review and assessment of existing ACM programs based on an evaluation of their past success and areas for improvement.
  • Assist in coordinating the Vice President for Strategic Initiatives and Programs’ activities, including scheduling, travel arrangements, and associated logistics.
  • Independently prioritize, plan, coordinate, and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the ACM, including faculty, staff, students, and strategic partners.
  • Process travel reimbursements, invoices, and other expenses.

Qualifications

  • The candidate should have a Bachelor’s degree.
  • The candidate must be able to work independently and collaboratively in tracking and managing complex projects; must demonstrate excellent organizational, writing, editing, and communication skills.
  • The candidate must possess knowledge of the Microsoft Office suite of applications, with demonstrated experience in creating and manipulating Excel databases. Experience and/or familiarity with SharePoint, Microsoft Teams, and Salesforce is desirable.
  • The candidate must demonstrate scrupulous attention to detail and deadlines and an ability to handle multiple complex activities.
  • The ideal candidate will have experience working in higher education; understand the learning, teaching, and collaboration that occur at small liberal arts colleges; and be able to communicate well with faculty and other educational leaders.
  • The candidate must be able to “manage up” to work with a team of colleagues on projects and should have the capacity to engage voluntary collaboration from project participants on campuses.
  • The candidate must be comfortable coordinating activities, events, and people.
  • The candidate must have an even temperament and be diplomatic, while getting results.
  • The candidate must be able to work in an open office setting.
  • The candidate must be able to work occasional nights and/or weekends.

Application instructions

If you would like to be considered as a candidate for this position, please send:

  • a letter explaining your interest in the position, the qualifications you would bring, and how you would contribute to ACM goals for this position;
  • a professional skills resume;
  • salary requirements;
  • available start date; and
  • a list of at least three references (who would be contacted only with prior permission).

Please submit materials electronically as attachments, in MS Word or PDF format, to acm@acm.edu using the subject “Program Administrator” by December 3, 2019. 

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Vice President for Finance, Administration, and Planning

The Associated Colleges of the Midwest (ACM), a non-profit educational consortium of 14 residential liberal arts colleges across five states, seeks an innovative leader and strategic advisor to serve as its Vice President for Finance, Administration, and Planning. Located in downtown Chicago, the ACM enriches residential liberal arts education and strengthens members through collaboration. The Vice President reports to the President.

The Vice President for Finance, Administration, and Planning ensures the long-range strategic priorities of the consortium are translated into high-quality, multi-year financial plans, annual operating budgets, and associated forecasts. Working in close collaboration with consortial staff, the Vice President ensures the budget and supporting processes effectively and efficiently advance the ACM’s mission. The Vice President plays a key leadership role in providing timely, accurate, high-quality financial analysis and strategic advice to senior staff and ACM’s Board of Directors and sets a new standard for the quality of financial planning, analysis, and innovation in higher education.

The Vice President for Finance, Administration, and Planning has responsibility for all financial and accounting processes, annual audit, tax compliance, and insurance. The Vice President also manages all aspects of rented facilities, insurance programs, vendor relationships, budgets, accounting and audit, billing, investments, and payroll. They will also write and prepare narrative and visual financial reports to present to the ACM’s Board of Directors, Advisory Board of Deans, and related committees including the Executive Committee, Audit Committee, and Investment Committee.

The ACM’s new strategic plan will build on its success and create the next generation of programs prioritizing initiatives that 1) leverage the Greater Midwest through place-based interdisciplinary learning experiences, 2) create opportunities for the exploration of career and education pathways, 3) promote excellence and diversity through leadership and professional development, and 4) provide a platform for the exchange of information, resources, and insights to drive innovation across the consortium. The Vice President for Finance, Administration, and Planning will be integral to the daily operation of the ACM, leading the financial planning and modeling to support the development and implementation of its new programmatic initiatives.

Required Qualifications

  • A bachelor’s degree, preferably in accounting.
  • CPA and/or MBA.
  • A minimum of 10-12 years of increasingly responsible experience in finance/accounting, operation management, and planning.
  • Demonstrated skills in all accounting and finance functions, including budgeting, forecasts, cash management, AP/AR, financial reporting, expense and transaction reporting, account reconciliation, tax and compliance reporting, vendor management, payroll.
  • High level of accuracy and consistent use of good judgement and best practices in financial management.
  • Ability to be tactical with day-to-day activities and strategic with planning.
  • Excellent oral and written communication skills.
  • Ability to communicate effectively with a wide range of audiences, including Board members, college staff, ACM staff, faculty, parents, and students.
  • Proficiency in Microsoft Office, Abila MIP (or a similar accounting system), and the ability to learn custom systems.
  • Ability to multitask and work in a fast-paced environment in an efficient, professional way.
  • Must be detailed oriented, have a hands-on management style, and work well in a small office.
  • Ability to travel to off-site meetings in Chicago and on ACM campuses, as needed.
  • Ability to work after hours as necessary.
  • A valid driver’s license and the ability to operate a motor vehicle.

Preferred Qualifications

  • Experience with a not-for-profit or educational organization.

Additional Information

This is a full-time, exempt position in Chicago, IL. Salary dependent on experience. The ACM offers an excellent benefits package and a flexible, stimulating environment.

  • Desired start date: January 1, 2020
  • Application deadline: Applications will be considered on a rolling basis until the position is filled.

Application Instructions

If you would like to be considered as a candidate for this position, please send:

  • a letter explaining your interest in the position, the qualifications you would bring, and how you would contribute to ACM goals for this position;
  • a professional resume;
  • available start date;
  • salary requirements; and
  • a list of references, including contact details (who would be contacted only with prior permission). 

Materials should be submitted electronically as attachments, in MS Word or PDF format, to acm@acm.edu using the subject “Vice President for Finance, Administration, and Planning.”

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Research Assistant (Temporary, Part-Time)

The Associated Colleges of the Midwest (ACM), a non-profit educational consortium seeks a Research Assistant to work on a temporary basis in the downtown Chicago office.

The Research Assistant position is a great opportunity to gain a deeper understanding of institutional research in higher education and to put your quantitative research skills into practice. This part-time, temporary position requires a time commitment of up to 20 hours per week.

Overall Purpose (Goal) of this Position

The primary focus of the position is to assist senior consortium leaders in collecting data from member colleges, constructing data sets, performing quantitative analysis, and producing statistical reports for key administrators and faculty across the ACM. Additionally, the Research Assistant will support the design and development of the ACM Exchange, an interactive data dashboard to enable the creation of customizable reports for member colleges using the Salesforce interface.

The Research Assistant will report to the Vice President for Strategic Initiatives and Programs.  

Responsibilities

The Research Assistant will be responsible for the following:

  • Designing and administering surveys and data collection instruments to select administrators;
  • Compiling and cleaning quantitative data sets and performing descriptive statistical analysis;
  • Preparing reports on various metrics for select administrators and strategic partners;
  • Designing and implementing data visualization platform for ACM Exchange initiative;
  • Other related duties and projects, as assigned.

Required Qualifications

  • Bachelor’s degree required; graduate students preferred.
  • Demonstrated experience in survey design, and data collection and analytics packages (e.g. Qualtrics, Survey Monkey, etc.).
  • Experience with data pre-processing (e.g. R, Python, etc.).
  • Expertise in data visualization, including demonstrated experience with data visualization packages (e.g. Power BI, Qualtrics, Tableau, Salesforce, etc.)
  • Highly proficient in Microsoft Office, especially MS Excel, as well as quantitative statistical packages (e.g. Stata, SPSS, etc.).
  • Demonstrated ability to work with data flow from collection through dissemination.
  • Demonstrated ability to exercise a high level of confidentiality and discretion with sensitive data sets.
  • Strong initiative and a resourceful approach to problem-solving.
  • Excellent oral and written communication skills.
  • Strong organizational/project management skills and attention to detail and accuracy.
  • Ability to be a collaborative team player and to work independently with self-direction.

Additional Information

This is a temporary, part-time, non-exempt position in Chicago, IL.

Start date: January 2020

Applications will be reviewed until the position is filled.

Application Instructions

If you would like to be considered as a candidate for this position, please send:

  • a letter explaining your interest in the position, the qualifications you would bring, and how you would contribute to ACM goals for this position;
  • a professional resume;
  • available start date; and
  • a list of professional references, including contact details (who would be contacted only with prior permission). 

Please submit materials electronically as attachments, in MS Word or PDF format, to acm@acm.edu using the subject “Research Assistant.”

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Visiting Faculty Opportunities

Program Directors and Visiting Faculty


Other Opportunities

Positions available at ACM partner organizations

 

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