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Policy on Educational Costs, Program Fees, & Refunds

Program Costs

The total amount students must pay to participate in an off-campus study program varies from college to college, as does the availability of financial aid for off-campus study. These campus policies are often based on the specific curricular goals established at each college. Depending on the policies of a student’s home college, charges for off-campus study may be based upon the program’s tuition, or may be based upon the college’s own tuition. Additionally, some colleges may assess special fees for off-campus study.

ACM students should therefore check with the Off-Campus Study and Financial Aid offices on their campus to confirm how their college charges students for off-campus study programs, what additional campus fees may apply, and what financial aid may be used toward the cost of their program. Please see the Cost webpage for each ACM off-campus study program for a detailed breakdown of educational costs, the program fee, and estimated personal expenses.


Financial and Scholarship Aid

Students should check with their college’s Financial Aid office to confirm their financial aid package for the term of off-campus study.  Students are responsible for making sure that any financial or scholarship aid is appropriately applied to the off-campus study program.


Confirmation Deposit

In order to secure a spot in the program, students are required to pay a deposit of $50 within two weeks of acceptance. This $50 non-refundable deposit is credited toward the program fee and cannot be returned if a student decides to cancel. Students who do not submit the deposit within the time frame risk losing their spot on the off-campus study program.

For the Chicago Program and Newberry Seminar, an additional $200 housing deposit is required. This deposit is refundable upon completion of the program, provided that no additional cleaning or special repairs are required to the student’s apartment.


Cancellation Policy

ACM makes significant financial commitments on the behalf of all participants well before the start of their program. If a student is thinking about canceling participation after depositing, the student should contact ACM off-campus study staff immediately. All cancellations will only be effective the date that the ACM is notified, in writing, of the student’s decision to cancel. After canceling, the student will be responsible for program expenses incurred on their behalf, according to the following schedule.

Cancellation schedule

ACM typically bills the student’s college for the cost of the program after a deposit is made to confirm participation. The college then determines the total amount the student will be billed and this total amount may be equivalent to the amount billed by ACM or it may be different, according to each college’s particular policies on financial aid and off-campus study. If a student decides to cancel:

  • 90 or more days before the start of the program: The $50 deposit will be forfeited.

Note: Students cancelling their participation in an ACM program in India will forfeit the $50 deposit and ACM will bill the student’s college $100 for the cost of a visa processing fee that is required on acceptance to the program.

  • 60-89 days before the start of the program: The $50 deposit will be forfeited and ACM will bill the student’s college 5% of the total program cost.
  • 30-59 days before the start of the program: The $50 deposit will be forfeited and ACM will bill the student’s college 10% of the total program cost.
  • 15-29 days before the start of the program: The $50 deposit will be forfeited and ACM will bill the student’s college 25% of the total program cost.
  • 1-14 days before the start of the program: The $50 deposit will be forfeited and ACM will bill the student’s college 50% of the total program cost.
  • On the day the program begins or later: The $50 deposit will be forfeited and ACM will bill the student’s college 100% of the total program cost.

Students should check with their college about campus-specific cancellation policies, and whether their college may apply additional financial penalties for a cancellation. If unforeseen circumstances force a student to leave a program once it has begun, ACM may work with the student’s college to determine what portion, if any, of the program cost may be refunded. If a student is asked to leave a program for cause, no program costs will be refunded by ACM.


Outstanding Fees and Grade Release

ACM will bill students at the end of the program for outstanding program costs and/or any additional program expenses such as: medical costs, damage to program housing or equipment, loss of keys or equipment, etc. ACM is unable to release grades to students or their college until full payment for such expenses has been received.