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Administrative Assistant in Florence

ACM seeks an Administrative Assistant in Florence for the spring 2019 London & Florence program. The Administrative Assistant receives a stipend of $250 for working a total of 15-20 hours over the course of a half-semester (seven weeks). Participation in the spring 2019 London & Florence program is required for this position. Both semester and trimester students are welcome to apply.

Once on-site, the Administrative Assistant will respond directly to Jodie Mariotti, the Florence Program Director. Marlee Stein, Off-Campus Study Program Coordinator, supervises the assistant remotely from the ACM office.

Note: You may also apply separately for the half-semester Administrative Assistant position in London

Responsibilities include:

  • Cataloging books, articles, films, CDs and DVDs in the program database or an online catalogue hosted by LibraryThing.
  • Helping students check books in and out of the library.
  • Maintaining the library by shelf-reading and keeping books in order.

Other responsibilities include (but are not limited to):

  • Cooperating with professors to organize reserved material for courses.
  • Assisting fellow students to find books and research material.
  • Assisting the Florence Director and Florence Program Coordinator.
  • General office work, including making copies, answering the phone, and working the information desk.
  • Curating digital photo collections at the request of professors.

Required skills: 

  • Good time management skills, flexibility, and consistency
  • Familiarity with common cataloguing systems (LC, Dewey Decimal, etc.)
  • Experience using a personal computer, copy machine, and scanner
  • Understanding of Google platforms, include Google Sites and Google Drive
  • Experience using Windows, Mac, and Microsoft Office

Application Instructions

Spring 2019 application deadline: December 1, 2018

Students must submit the following application materials to ocs@acm.eduPlease submit all materials in ONE document (Word or PDF).

  • A cover letter (1 page) responding to the following questions:
    1. Why do you want this position?
    2. How will your skills and past experiences be helpful in this position? Please reference any cross-cultural knowledge or experience that may be relevant.
    3. How will you balance this work opportunity with the other academic demands and cultural opportunities of the program?
  • Resume
  • Name and contact information of one reference (preferably a supervisor from a previous job)